Every thousandth.
Fully traceable.
Document control built for millwrights — alignment readings, soft foot, shim packs, bolt torque and vibration baselines, all recorded against the machine they belong to and compiled into a turnover package that survives review.
Built by QA/QC — not guessed at by developers.
Precision maintenance turnover fails on the same things every time: an alignment shot cold to zero on a pump that grows twenty thousandths, a soft foot recorded as "yes" without naming which kind, a bolt torque with no lubricant beside it and no calibrated wrench behind it, and a shim record that shows the total but not that it took four pieces to get there. None of that is caught by better filing. It is caught by recording the reading and the thing that makes the reading mean something in the same place, at the same time. That is the whole design here — built for the millwright crew that has to hand over a defensible package, not retrofitted from generic maintenance software.
A document control system, not a folder of PDFs.
Every cable, termination, and test recorded against the circuit it belongs to — so traceability is a query, not an afternoon of digging.
Equipment Register
Tag, type, nameplate data, service, area and criticality — the spine every other record on the job keys off, worked down from received to set to aligned to in service.
Bolt Torque
Every joint with its grade and lubricant, the torque applied against the value specified, and the calibrated tool that produced it. The same bolt at the same torque is a different clamp load dry, oiled or with anti-seize — by a factor that reaches two.
Shaft Alignment
As-found as well as as-left, so the record shows whether the machine was two thousandths out or forty — with the cold targets it was shot to and the tolerance standard it was judged against, on the same sheet as the numbers.
Soft Foot & Shims
All four feet on one sheet, naming which kind of soft foot was found — parallel, angular, squishy or induced — because each is a different correction. Shim records carry the piece count beside the total, since a stack springs and a single shim does not.
Thermal Growth
The cold targets, and where they came from — OEM published, calculated, or measured on a hot check. An alignment shot to zero on a pump that grows twenty thousandths reads perfect on paper and runs misaligned every hour it is in service.
Vibration & Run-In
Twelve measurement points per machine with overall, 1x and 2x, judged against a named standard and resulting zone — plus the run-in sheet: bearing temperatures, process conditions and seal condition, witnessed.
Qualifications & Calibration
Tickets, vibration analyst category and rigging qualification alongside instrument calibration — an out-of-cal laser or torque wrench invalidates every reading it produced, so the audit treats it as blocking.
Non-Conformances
Root cause and corrective action documented per NCR, through to closure, each printing as its own summary sheet.
The job book builds itself.
Everything logged during the job compiles into the handover package — no re-typing, no chasing paperwork the week it is due.
Turnover Job Book
One click compiles every section into a cover-paged, indexed document on true letter pages — print to PDF, or export with attachments merged in.
Drawing Markup & Callouts
Multi-page PDF redlining on general arrangements, foundation plans and vendor drawings, with a tag callout tool — draggable and colour-coded.
Teardown & Clearances
Inspection reports naming the wear pattern the damage points to — misalignment, unbalance, lubrication failure, electrical fluting — alongside as-found and as-left clearances, backlash and tooth contact against OEM limits.
Project-Wide Search
Search every record in a project — including the filenames of attached documents. The fastest way to find one alignment report out of hundreds.
Snapshots & CSV Export
Every table exports to Excel-ready CSV, and a timestamped snapshot downloads every record in a project as a copy you own outright.
AI Document Pre-Fill
Read a scanned alignment printout, calibration certificate or vibration report and the fields fill in for you to check — you confirm every value before it saves. It never judges whether a document passes.
Know what would fail a review before the reviewer does.
Expiring qualifications, instruments out of calibration, open non-conformances and missing test reports surface while there is still time to fix them.
Audit View
Every gap that would fail a turnover review — expired qualifications, instruments out of calibration, open NCRs, unanswered RFIs, test records missing their report — with a printable report.
Document Register
Specifications, installation and test procedures tracked by revision, type and status — each carrying the governing code the work is judged against.
One-Calls & Permits
811 tickets for duct bank and ground grid work, plus energized-work and LOTO permits, with expiry tracking and an expiring-soon banner.
Team Permissions
Per-person rights to create and delete, with read-only auditor seats for clients and third-party inspectors — free, however many you invite.
Subcontractors
Subcontractor contracts and insurance certificates held against the project they worked on.
Punch List & RFIs
Items categorised by what blocks energization, what blocks turnover and what can follow — closed out with an automatic sign-off stamp, with RFIs tracked to a response.
Millwright crews who run their QA/QC on Millwright QC.
Leave a review
Real feedback from real users — every submission is reviewed before it goes live.
One price, whether you work alone or run a crew.
Every plan includes every feature. No tab is locked behind a tier — a one-person shop gets the same document control as a company with forty electricians.
Individual
- Unlimited projects and records
- Every feature, no gating
- Share a single project with anyone you invite
- 14-day free trial, no card required
Company
- Everything in Individual
- Shared company projects across the team
- Per-person permissions — create and delete set separately
- Free read-only seats for clients and third-party inspectors
- One invoice, prorated as people join and leave
Enterprise
- Everything in Company
- Volume pricing above 15 seats
- Invoiced billing and custom payment terms
- Agreed data retention and export commitments
AI document reading is billed separately as prepaid credits — $25 for 100 document reads, so you only pay for what you use. Everything else is included.
Everything you need to run a turnover package properly.
The user guide lives inside the app; everything else here is published and free. Nothing is gated behind a sales call, and nothing is listed before it exists.
User Guide
The full feature map, step-by-step walkthroughs for recording an alignment, proving a soft foot correction, redlining a drawing and compiling a job book, plus a troubleshooting section. Generated from the app itself, so it cannot drift out of date. Printable to PDF.
Read the guide →Blank Form Pack
Fourteen sheets — shaft alignment report, soft foot check, shim record, precision level, vibration reading sheet, foundation and grout record, bolt torque record, NCR, RFI, punch list, JSA, daily report, crew timesheet and project schedule. Free and ungated, printable as they are or stamped with your own company header from inside the app.
Get the forms →What Goes in a Turnover Package
Every section of a complete turnover package walked through on one real pump overhaul, and the cross-checks that get a package sent back — an instrument out of calibration, an alignment with no thermal targets, a loop signed off at two points.
Read the walkthrough →Spec Quick Reference
Which records each standard actually produces — API 610, API 686, ISO 20816 and ANSI/ASA S2.75 — how they reference each other, and what a reviewer checks. Summaries of what a standard requires you to record, never its text.
Read the reference →Field Notes
Practical write-ups: why an alignment shot cold to zero eats couplings, why four thin shims behave like a spring, why a bearing installed to spec fails in six weeks, and what a client audit actually looks at.
Read the notes →Release Notes
What changed and when — so you can see whether this is still being worked on before you depend on it.
Read the notes →Know when the next resource lands
The blank form pack is ready now, free and ungated — shaft alignment report, soft foot check, shim record, precision level, vibration reading sheet, foundation and grout record, bolt torque record, NCR, RFI, punch list, JSA, daily report, crew timesheet and project schedule. Plus the spec quick reference, the field notes, and a walkthrough of what goes in a turnover package. Leave an address and we’ll tell you when the next one lands.
No newsletter, no drip sequence, and we don’t sell or share your address. Unsubscribe in one click.
The questions we actually get asked.
Do I need to install anything?
No. Millwright QC runs in a browser — desktop, tablet, or phone. There is nothing to install, no IT ticket, and no server to maintain.
Can I bring in records I already have?
Yes. The installation tabs — equipment register, foundations, anchor bolts, soft foot, shims and telecom — take a CSV straight off the engineer’s spreadsheet, and every tab has a Download template so you can see the columns first. Save as CSV from Excel; column order does not matter, unrecognised columns are ignored, and nothing is written until you have seen exactly what will be created. Drawings, certificates and reports upload as PDFs or photos, and AI pre-fill can read a scanned certificate and fill the form for you to check.
Do I have to use every tab?
No. Millwright QC covers power distribution, controls, instrumentation and commissioning scopes. Use the tabs your job needs and ignore the rest — empty sections are simply left out of the job book.
Who can see my documents?
Only you and the people you invite. Access is enforced by the database itself, not by hiding buttons — a user with no relationship to a project cannot read or write to it even through the API.
Can I get my records out?
Yes, at any time and without asking us. Every table exports to CSV, and Save Snapshot downloads every record in a project as a single timestamped file you own outright, independent of the app or your account.
Worth taking one at project milestones regardless.
What happens to my data if I stop paying?
Your records remain available for a retention period after cancellation so you can export anything you need, and Save Snapshot works right up to the end. Take a snapshot before you cancel and you keep a complete copy whatever happens.
Is my data used to train AI?
No. AI is only involved when you explicitly choose Read from document, and then only to fill that one form. Your records are not used to train anything.
Does Millwright QC make my project compliant?
No, and be wary of anything that claims otherwise. Millwright QC organises, tracks, and compiles your records so nothing goes missing and gaps surface early. Whether the work meets code is determined by your procedures, your inspectors, and the governing specification — not by software.
Does the AI check my documents?
It reads them and fills in the form; it does not verify or approve anything. You confirm every value before it saves. We deliberately do not have software assert that a certificate is valid — that judgement belongs to a qualified person, and a QA/QC record is a legal document.
Can an auditor or client see the project?
Yes. Invite them as an auditor and they can read and export everything but change nothing — enforced in the database. Auditor seats are free, however many you invite.
Does it work on a phone?
Yes. Records can be entered and photos attached from a tablet or phone in the field, which is where most test results are actually written down.
What if there is no signal?
Millwright QC needs a connection to save records. On a site with no coverage, take photos and write readings down as normal, and enter them when you are back in range — nothing is lost, but nothing saves offline eithef — and upload when you are back in range.
What counts as a user?
Anyone who has accepted an invitation to your company account. Pending invitations are never charged, and read-only auditor seats are always free.
What if someone leaves mid-month?
Remove them and the seat is credited back, prorated. Adding someone mid-month is charged the same way.
Can I cancel any time?
Yes, from Billing in the app. Cancellation takes effect at the end of the period you have already paid for — you keep full access until then and are not charged again.
Full terms are in our refund and cancellation policy.
Do you store my card details?
Never. Payment pages are hosted by Stripe; nothing sensitive touches Millwright QC.
Built for the contractor who still has to hand the book over.
The software most contractors are offered is either a spreadsheet with ambitions or an enterprise platform priced for a general contractor. Millwright QC is built for the small and mid-size millwright crew in between — the people who have to produce the same defensible documentation with a fraction of the overhead.
Every feature here exists because it was needed on a job, not because it demoed well. The blank forms are the ones crews already fill in by hand. The job book prints as a binder — cover, spine labels, tabbed dividers, index — because that is how a turnover package is actually handed over.
What it will not do is decide anything for you. It reads a document; it does not approve one. It records a classification; it does not pick one. Whether a certificate is acceptable, or a non-conformance is major, stays your call and stays on your record.
Get in touch
Questions about whether Millwright QC fits your scope, a walkthrough for your crew, or enterprise terms — get in touch and you will speak to the people who build it, not a sales desk.
Millwright QC — Texas, USA. Company registration in progress; full business details will be published here once filed.